How do you know it’s time to move your office?


Waiting for the right time to make any major life change, be it personal or professional, can leave you tapping your foot in one spot for a long, long time. This is especially true of moving your company into a new space. But how do you know it’s time to move your office? Taking into account that moving is an often time-consuming and complicated process that will require a lot of effort, you may be turning a blind eye to some of the telltale signs that your working space is due for an upgrade. This, however, can actually pose a serious threat to your and your employees’ productivity and your business’s overall performance.

The benefits of moving

If it’s clear you need more space, whether it’s for your employees or for equipment, the benefits of more space are obvious. However, if an opportunity presents itself and you feel like you maybe aren’t there yet in terms of needing new space, it might be wise to rethink that decision.

Taking advantage of an opportunity even before you absolutely need it will prepare you for future growth and make any coming changes much easier. Not only that but reorganizing your operation in a new space can act as a great motivator for your employees. They’ll feel fresh and rejuvenated, free from the sense of feeling cramped in their old space.

employees in a meeting
How do you know it’s time to relocate your office? Your productivity levels may be in jeopardy.

Signs it’s time to move your office

There are several telling signs, or rather, reasons that point to an imminent move. Here’s what to look for:

  • change in size
  • necessary staff reorganization
  • the current floor strategy is not working for you
  • the location isn’t working out
  • more affordable opportunities

Growth or downsizing

Outgrowing your space will provide you with the most obvious signs it’s time to move your office to a bigger space. If you notice your space is overcrowded with desks and equipment and your employees are maybe even literally tripping over trying to get things done, it’s time to move. Ideally, you won’t wait until this is that visible, as it can negatively impact your employees’ performance.

Be on the lookout for signs that point to the lack of space. Even if you’re not entirely there, it might be a good idea to already start looking for space to grow, instead of letting it blindside you. Preparing for this ahead of time and deciding to move your company with the help of professionals will save you a headache or ten.

The same can be said for having too much space. This is another one of the signs it’s time to move your business. Figuring out exactly the spaciousness you need at the moment and the potential you need for the future can help you even save money in the long run.

Reorganizing your staff and space

Sometimes the lack of space won’t be an issue per se. If it isn’t, how do you know it’s time to relocate your office? Say you currently employ an open floor strategy for your working space. There may come a time when this no longer serves your operation in the best way. The way your operation is organized might require cubicles, offices, or conference spaces that your current space simply does not offer.

open plan office space
If your open plan office no longer serves its purpose, that’s one of the basic signs it’s time to move your office.

Finding the space that perfectly fits your way of working can be difficult, but the payoff will be huge. On the other hand, you might have decided to reorganize your staff and the way they work on their own and with each other. A space that fits your needs in this case as well will be of great help in reorganizing your operation. If any of this is true, it might be the best time to relocate.

The location

If your business depends on heavy foot traffic and you’re not getting enough, things are pretty straightforward. This is one of the clearest signs it’s time to move your office. However, you might consider doing this even if you’re doing well but notice that similar businesses are clustering around you.

Maybe you would be doing even better in an area that isn’t so rich in similar businesses. Another problem related to the location can even be the design of the offices. Perhaps it no longer reflects the message you are trying to send to prospective clients or customers. If that is the case, it might be time to prepare for an office move.

The cost

Finally, with the changing landscapes in most cities and urban areas, your rent may be riding up. You may be thinking that a relocation itself will cost you a lot of money. However, make sure you won’t spend even more if you stay put. Rising rent can often impose one of the most intense burdens on a business. As such, it is one of the major signs it’s time to move your workspace.

A stack of coins.
Using office space of the right size can actually save you money.

This is also an issue you should always bear in mind, even if you are currently satisfied with the deal you’re getting. You never know when it might change for the worse, so it’s good to be ready. If an opportunity presents itself to spend less for a similar space elsewhere that fits your needs, don’t fear change. You will probably gain more than you will lose.

Is it time to move your business?

The biggest takeaway from all of this would be to make sure you are always on the lookout. Your needs will be changing in real-time and it is important to know when to make the (right) move. Whether you need more space or you need a different location, don’t be afraid of organizing a relocation. If you move your office for the right reasons, you are sure to gain a lot from it.